What is a Voucher?
A voucher is the basic recording document. To input any data into InventoryPlus, you must use a voucher. Inputting data through the voucher entry mode may be called creating a voucher or voucher entry. You may create a voucher on-line on InventoryPlus and print it for hard copy and authentication.
This section deals with creation of Receipt. InventoryPlus Home->Voucher (Ctrl + Alt + V):, we get the receipt entry screen. Transactions accounting for money received are entered into InventoryPlus through the receipt voucher.
For example, your company receives money from a customer for an earlier transaction. The customer account has to be credited and if cash is received – debit the cash account. If cheque is received debit the bank account where you will deposit the money received.
Receipt No.: The Receipt No can be treated as your Receipt Voucher number. You may configure the voucher No. through Setting. Enter existing Receipt No. to Modify existing Receipt.
To: Select the Transaction type, (Cash/Back Account).
Add : Press add to add new Row. Use shortcut [Alt]+[a].
Delete : Press Delete to Delete selected row. Use shortcut [Alt]+[d].
Ledger Name : After Pressing add button InventoryPlus create blank row to select the created account ledger.Enter transaction amount in amount column.
Save Receipt: Press Save to ledger to Save the Transaction. Use shortcut [Alt]+[s]. InventoryPlus will save the Receipt as well as Print the Receipt. You can bypass the receipt printing by setting the Company setting dialog by un-selecting the print receipt.
This section deals with creation of Receipt. InventoryPlus Home->Voucher ->Payment, we get the payment entry screen. Payment transactions can be entered using InventoryPlus Payment Voucher. For example, the company settles expenses of conveyance, staff welfare, postage and stationery through cash – all in one voucher.
Remaining Entry all are same as above receipt entry method.
This section deals with creation of Receipt. InventoryPlus Home->Voucher ->Journal F6, we get the journal entry screen. journal/contra transactions can be entered using InventoryPlus journal entry Voucher. For example, the company settles expenses of conveyance, staff welfare, postage and stationery through cash – all in one voucher.
Journal entries are used in instances where the company requires to adjust the debit and credit amounts without involving the cash or bank accounts. Hence, they are referred to as adjustment entries.
For example, there may be entries made for interest accrued or interest to be paid. If a party is involved in such a transaction – the entry will be Party to Interest Account.
Press Add button add New Row. Press Delete button to delete the Selected Row. Press Save ledger to save and print the Journal Details.
- Ledger Name list will be populated with all account created in Account details screen. refer how to create the accounting ledger here
- Edit the voucher, enter old voucher No. and hit enter to open the existing voucher No. in edit mode for modification.
- Journal Entry should be used for Cash submitted to bank or Cash withdraw from bank ledger transactions.